• Prepare Daily Reports for submission to the Client / Consultant
• Prepare and ensure timely response of incoming and outgoing Letter Correspondence, Consultant, Vendors, Client/Consultant and Authorities.
• Arrange meeting and prepare minutes for various meetings (Construction Kick-off, Progress Meeting, Operations Managers Meeting, etc.).
• Handle site Petty Cash and conduct periodic reconciliation of Cash-on-Hand against invoices and other documents.”
• Coordinate with drivers for transportation arrangements
• Apply Notice of Absence, Post Absence and Leave Applications for site Staff in the System.
• Request for Documents (Passport, Salary Certificate, etc.) in the System on behalf of site staff.
• Raise and respond to SR – Workmanship issues in the System.
• Ensure that information (like CIR, Manpower Transfer Letter) are communicated to the concerned employee
• Maintain and monitor the Authority Logs
• Prepare Authority Fee and Authority Fine in the System.
• Maintain Office Stationery items and accept GIV issued by Storekeeper.
• Update the Outward Registers based on the created Letter Correspondence, Memos, etc.
• Initiate Supplier and Subcontractor Evaluation in the System.
• Maintain and monitor the Project Mobilization Checklist during Mobilization Stage.
• Maintain and monitor the Project Closeout Checklist during Handing-Over Stage.
• Attend to incoming and outgoing calls.
• Update the Contact List regularly (Employee, Subcontractors, etc.).
• Submit weekly and Monthly Reports to the Client / Consultant.
• Prepare, submit and update Confirmation of Verbal Instruction. Upon receipt from Client / Consultant, circulate and update in the System.
• Prepare and submit Request For Information. Upon receipt from Client/Consultant, circulate and update in the System.
• Prepare Prequalification Submittal.
• Coordinate with Subcontractors for submission of document and drawings submittals (Material, MIR, IR, MS, Prequalification, Shop Drawing).
• Handle site admin work in coordination with PM / CM.
• Initiate entry of Annual leave plan in ERP.
  Circulate correspondences and submittals.

Salary: Up to AED4,000.00 per month

Experience:

• Secretary/Document Controller: 5 years (Preferred)
• Kindly send your CV at [email protected]